- To create a Fax Number file, expand the "User" Maintenance folder,
expand the desired "User" Group folder,
expand the Fax Number folder and click New.
- Select the desired "User" from the available selections for the Fax Number file to be
created. If there are more than ten (10) available "Users", an extended search engine will
appear. Click here for details on
using this search engine.
Note:
- If you do not want to use the extended search engine,
close the extended search engine and use the Next and
Previous buttons instead to navigate through the available selections.
To bring out the extended search engine, click the Search button.
- The "User" may stand for Client or Guest.
- A blank form will appear once a "User" has been selected. The form consists of the following
fields; Fax Machine Name, Fax Number, Dedicated Fax Machine, Availability in Days
and in Time, Preferred Fax Number,
Record Status,
Date Valid From,
Date Valid Until, and
Remarks.
- Move your cursor until it is over the Fax Machine Name field.
This is a required field.
Once it is over it, click your left mouse button.
You should see a vertical blinking line inside that text box.
Start typing your desired Fax Machine Name using your keyboard.
Once finished, press TAB or click on the next field.
- On the Fax Number field, type the desired Fax Number.
This is a required field.
- On the Dedicated Fax Machine option, select the desired radio button.
The default setting is set to No, if the Fax Machine is dedicated,
click Yes.
- On the Available on every (Day of the Week) option, select the
desired Day the Fax Machine to be available by clicking the Checkbox beside the selected
day. This is a required field. Clicking the All Days checkbox will
select all the days of the week. To deselect a day, uncheck first the All Days checkbox
and click the desired day to uncheck it.
- If you want the Fax Machine to be available on a specific period of time,
type the desired Time on the From and Until fields.
This is an optional field so you can just leave it blank.
- On the Preferred Fax Number option, select the desired radio button.
The default setting is set to No, if you want the fax machine to be
the ideal fax machine, click Yes.
- If you want to clear all you have entered, just move your
mouse over the Clear button and press your left mouse button.
- Once you are sure about your entries, simply move your cursor over
the Save button and press your left mouse button. A confirmation will appear
either the action taken was a success
or an error has occurred.
- Click "User" button to return to the "Users" selection screen.
- Click the Search "User" button to bring out the extended search engine and
perform a specific search of available "User".
- Click the Cancel button to exit the operation and return to the welcome page
or main menu.
- Click the Help button to bring out the help guide for the current page.
Note:
- The Search "User" button only appears when there are more than ten (10)
available selections of "Users".
- The "User" may stand for Client or Guest.
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