- To create a User Status file, expand the My Profile folder,
expand the User Status folder and click New.
A blank form will appear. The form consists of the following editable fields;
User Status Name (a required field - you cannot save unless you fill up this field),
Arrangement Number, Auto Reply Message, Message to Reply, Forward to E-mail, E-mail Address,
Forward to S.M.S. Device, S.M.S. Device Number,
Record Status,
Date Valid From,
Date Valid Until, and
Remarks.
- Move your cursor until it is over the User Status Name field.
Once it is over it, click your left mouse button.
You should see a vertical blinking line inside that text box.
Start typing your desired User Status Name using your keyboard.
Once finished, press TAB or click on the next field to enter an Arrangement Number.
- The Arrangement Number field is an optional field.
If you leave it blank, the software automatically puts the value of 0(zero) in it.
However, if you rather type your number, simply put your cursor inside the text box
and then use your keyboard to type your desired Arrangement Number.
- You can set your Auto-Reply Message by selecting Yes or No.
Click Yes if you want to activate the auto-reply function and type in your message in
the Message to Reply textbox.
You are limited to a maximum of 255 characters only. If you have exceeded the limit,
the system automatically erases the excess characters.
If you do not want to activate the auto-reply function, select No
and leave the Message to Reply Text field blank.
- If you want the received messages to be forwarded to your E-mail,
select from the list of created E-mail Addresses. If not, leave the Forward to Email
field blank.
Note:
If there are no available E-mail Addresses, the Forward to Email
field will not be available. So, if you want to forward the received messages to your
e-mail, create first an E-mail Address file. This feature is found on
My Profile folder. For more details on creating E-mail Address,
click here.
- If you want the received messages to be forwarded into a Mobile Device with an
S.M.S. Capability, select from the list of created Mobile Device.
Note:
If there are no available Mobile Devices, the Forward to S.M.S.
field will not be available. So, if you want to forward the received messages to a
Mobile Device, create first a Mobile Device file. This feature is found on
My Profile folder. For more details on creating Mobile Device,
click here.
- To clear all recently entered entries, click the Clear button.
- Once you are sure about your entries, simply move your cursor over
the Save button and press your left mouse button. A confirmation will appear
either the action taken was a success
or an error has occurred.
- Click the Cancel button to abort the operation and return to the welcome page
or main menu.
- Click the Help button to bring out the help guide for the current page.
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